Forms & Documents

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Onboarding

For employees, affiliates, students & volunteers

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After hours 

After hours access request form

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Finance

Forms for requests, reimbursements, etc

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Induction

Dry & wet induction checklist

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Room booking

Registration and instructions

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People & culture

Whistleblower Hotline Information

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Facility access

Access card & metal Key (new or replacement)

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Offboarding

For employees, affiliates, students & volunteers

Onboarding

For Ingham Institute Employees

STEP 1.

Please fill out the online personnel details form.

STEP 2.

Please complete the forms:

Click to Download

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STEP 3.

Please send the signed forms and book an induction session by contacting facilities at facilities@inghaminstitute.org.au

For personnel & affiliates of the Institute

STEP 1.

Please fill out the online personnel details form.

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STEP 2.

Please complete the forms:

Click to Download

STEP 3.

Please send the signed forms and book an induction session by contacting facilities at facilities@inghaminstitute.org.au

For students & volunteers

STEP 1.

Student / Volunteer Request Form needs to be approved first before the student can commence. Please submit form to facilities@inghaminstitute.org.au.

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STEP 2.

Please fill out the online personnel details form.

 
 

Induction Manual & Documentation Register

To book in a dry and/or wet induction session, please contact facilities@inghaminstitute.org.au

Induction Manual & Documentation Register for:

Dry lab users

Wet lab users

Click to Download

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Facility access

Smart Access Card & Metal Key (New or Replacement)

If you have lost your keys or access card, please report to the reception, immediately. 

Please note, there is a $25 deposit (fully refundable) for issuing of access cards to students.

A fee of $25 is charged to anyone who requires a replacement.

Click to Download

Access card request form

Please note, access into the wet labs will only be programmed once you have attended the wet lab induction and submitted the signed induction form.

 

Please also note that access to Biological Resource Unit (BRU) requires signature approval on the form by the BRU manager. 

For after hours access, please see below.

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Metal key request form

Please indicate the room number or the number noted on the metal key.

To request new or copies of cabinet keys, please note the number located by the keyhole or on the key. Cabinets refer to the ones under or by a workstation.

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After hours access

The normal working hours are from 7 am to 7 pm, Monday to Friday.

​After hours is anytime outside of these working hours, including the weekend.

 

To request after hours access, please download the request form and send it to the Facility Officer at facilities@inghaminstiute.org.au for approval. 

 

Approved After hours access is between 6 am to 10 pm, Monday to Friday or 7 days.

Please note, incomplete forms will not get approved, hence will not be processed. 

Click to Download

After hours access request form

To find the appropriate Safe Work Procedures (SWPs) and Risk Assessments (RAs), please refer to the Documents page or click here.

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Working after hours policy

Please refer to this policy for more information on working after hours.

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How to access the Room Booking System

The staff portal serves as the room booking system.

 If this is your first time, please register on our staff portal at:

Click here

 

Registration

Room Booking

To help you register and book a room, please download and follow these instructions:

 

Offboarding

It's sad to see you leave...

But to ensure a safe and smooth offboarding, we would appreciate your time in completing the form and sending it back to the reception at reception@inghaminstitute.org.au.

Thank you and all the best.

Click to Download

Dry lab users

Cessation of Research Activities Checklist – Individual Researcher

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Wet lab users

Cessation of Research Activities Checklist – Individual Researcher

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Finance

Click to Download

Forms

Expense Reimbursement Claim, Purchase Requisition, Request to Invoice, Research Account Request

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People & Culture

Click to Download

Forms

Whistleblower Hotline Information

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