Forms & Documents
Onboarding
For employees, affiliates, students & volunteers
Finance
Forms for requests, reimbursements, etc
Induction
Dry & wet induction checklist
Room booking
Registration and instructions
People & culture
Whistleblower Hotline Information
Facility access
Access card & metal Key (new or replacement)
Offboarding
For employees, affiliates, students & volunteers
Onboarding
For Ingham Institute Employees
STEP 1.
Please fill out the online personnel details form.
STEP 2.
Please complete the forms:
Click to Download
STEP 3.
Please send the signed forms and book an induction session by contacting facilities at facilities@inghaminstitute.org.au
For personnel & affiliates of the Institute
STEP 1.
Please fill out the online personnel details form.
STEP 2.
Please complete the forms:
Click to Download
STEP 3.
Please send the signed forms and book an induction session by contacting facilities at facilities@inghaminstitute.org.au
For students & volunteers
STEP 1.
Student / Volunteer Request Form needs to be approved first before the student can commence. Please submit form to facilities@inghaminstitute.org.au.
STEP 2.
Please fill out the online personnel details form.
Induction Manual & Documentation Register
To book in a dry and/or wet induction session, please contact facilities@inghaminstitute.org.au
Induction Manual & Documentation Register for:
Dry lab users
Wet lab users
Click to Download
Facility access
Smart Access Card & Metal Key (New or Replacement)
If you have lost your keys or access card, please report to the reception, immediately.
Please note, there is a $25 deposit (fully refundable) for issuing of access cards to students.
A fee of $25 is charged to anyone who requires a replacement.
Click to Download
Access card request form
Please note, access into the wet labs will only be programmed once you have attended the wet lab induction and submitted the signed induction form.
Please also note that access to Biological Resource Unit (BRU) requires signature approval on the form by the BRU manager.
For after hours access, please see below.
Metal key request form
Please indicate the room number or the number noted on the metal key.
To request new or copies of cabinet keys, please note the number located by the keyhole or on the key. Cabinets refer to the ones under or by a workstation.
After hours access
The normal working hours are from 7 am to 7 pm, Monday to Friday.
After hours is anytime outside of these working hours, including the weekend.
To request after hours access, please download the request form and send it to the Facility Officer at facilities@inghaminstiute.org.au for approval.
Approved After hours access is between 6 am to 10 pm, Monday to Friday or 7 days.
Please note, incomplete forms will not get approved, hence will not be processed.
Click to Download
After hours access request form
To find the appropriate Safe Work Procedures (SWPs) and Risk Assessments (RAs), please refer to the Documents page or click here.
Working after hours policy
Please refer to this policy for more information on working after hours.
How to access the Room Booking System
The staff portal serves as the room booking system.
Registration
Room Booking
To help you register and book a room, please download and follow these instructions:
Offboarding
It's sad to see you leave...
But to ensure a safe and smooth offboarding, we would appreciate your time in completing the form and sending it back to the reception at reception@inghaminstitute.org.au.
Thank you and all the best.
Click to Download
Dry lab users
Cessation of Research Activities Checklist – Individual Researcher
Wet lab users
Cessation of Research Activities Checklist – Individual Researcher
Finance
Click to Download
Forms
Expense Reimbursement Claim, Purchase Requisition, Request to Invoice, Research Account Request
People & Culture
Click to Download
Forms
Whistleblower Hotline Information